Constitution

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1. NAME

1.1 The Organisation hereby constituted will be called, THE ADDICTION ACTION CAMPAIGN

1.2 Its shortened name will be THE A.A.C. (hereinafter referred to as “the Organisation”)

1.3 The Organisation shall:

• Exist in its own right, separately from its members.

• Continue to exist even when its membership changes and there are different office bearers.

• Be able to own property and other possessions.

• Be able to sue and be sued in its own name.


2. OBJECTIVES

2.1 (a) The Organisation’s main objectives are:

2.1.1 To be a voice for those who are unable to speak up.

2.1.2 To be a friend to those in need of help by providing education, information, counselling, intervention and rehabilitation for South African citizens who are unable to afford it, regardless of race, religion, social status or creed.

2.1.3 To challenge but also to assist government, police and the criminal justice system in providing effective education, information, counselling, intervention and rehabilitation for South African citizens who are unable to afford it, regardless of race, religion, social status or creed.

2.1.4 To challenge but also to assist the education system in providing effective education, information, counselling, intervention and rehabilitation for South African pupils who are under their care.

2.1.5 To challenge but also to assist alcohol manufacturers in becoming accountable for the rehabilitation of South African citizens who have become addicted to their products.

2.1.6 To challenge but also to assist pharmaceutical manufacturers, distributors and resellers in becoming accountable for the rehabilitation of South African citizens who have become addicted to their products.

2.1.7 To challenge but also to assist cigarette manufacturers, distributors and resellers in becoming accountable for the rehabilitation of South African citizens who have become addicted to their products.

2.1.8 To challenge but also to the casino and horse racing industries in becoming accountable for the rehabilitation of South African citizens who have become addicted.

2.1.9 To challenge but also to assist the rehabilitation industry in providing treatment according to acceptable worldwide standards.

2.1.10 To provide free treatment centres for the poorest of the poor communities which include acceptable detoxification and withdrawal methods, secondary care and relapse prevention programs, skills training, reintroduction and employment programs.

2.1.11 To endlessly create or raise funds for assisting all the mentioned parties within this statement in achieving these goals.

2.1.12 To challenge the criminal justice system in providing longer prison sentences, which result in the severe punishment of drug dealers or traffickers to the fullest extent of the law.

2.1.13 To provide unbiased and objective assistance to all, showing no favouritism to any parties whatsoever.

2.1.14 To run according to acceptable B.E.E. standards.


3. INCOME AND PROPERTY

3.1 The Organisation will keep a record of everything it owns.

3.2 The Organisation may not give any of its money or property to its members or office bearers. The only time it can do this is when it pays for work or services provided, that a member or office bearer has done for the Organisation. The payment must be a reasonable amount for the work that has been done.

3.3 A member of the Organisation may claim reimbursement from the Organisation for expenses that she or he has paid for or on behalf of the Organisation.

3.4 Members or office bearers of the Organisation do not have rights over fixed or movable assets owned by the Organisation.


4. MEMBERSHIP AND GENERAL MEETINGS

4.1 If a person wants to become a member of the Organisation, she or he will have to make application to the Organisation’s management committee. The management committee has the right to say no.

4.2 Members of the Organisation must attend its annual general meetings. At the annual general meeting members, exercise their right to determine the policy of the Organisation. All policy changes proposed at annual general meetings must be voted on. A membership attendance quorum of 50% must be achieved before issues of policy changes can be voted on. There must be at least a majority on each vote.


5. MANAGMENT

5.1 A management committee will manage the Organisation. The management committee will be made up of not less then 7 (seven) members. They are the office bearers of the Organisation. Two of the members must manage the Organisation on a day-to-day basis.

5.2 Office bearers will serve for one year, but they can stand for re-election for another term in office after that. Depending on what kind of services they give to the Organisation, they can stand for re-election into office again and again. This is so long as their services are needed and they are ready or able to give of their services.

5.3 If a member of the management committee does not attend three management committee meetings in a row, without having applied for and obtaining leave of absence from the management committee, then the management committee has the right to replace that member.

5.4 The management committee will meet at least one a month.

5.5 Minutes will be taken at every meeting to record the management committee’s decisions. The minutes of each meeting will be given to management committee members at least two weeks before the next meeting. The minutes shall be confirmed as a true record of proceedings, by the next meeting of the management committee, and shall thereafter be signed by the chairperson.

5.6 The Organisation has the right to form sub-committees. The decisions that sub-committees take must be given to the management committee. The management committee must decide whether to agree to them or not at its next meeting. This meeting should take place soon after the subcommittee’s meeting. Sub-committees may only act on decisions that the management committee has made.

5.7 All members of the Organisation have to abide by decisions that are taken by the management.

5.8 All members of the Organisation including staff are subject to random drug testing.


6. POWERS OF THE ORGANISATION

The management committee may take on the power and authority that it believes it needs to he able to achieve the objectives that are stated in point number 2 of this constitution. Its activities must abide by the law.

6.1 The management committee has the power and authority to raise funds or to invite and receive contribution.

6.2 The management committee does have the power to buy, hire or exchange for any property that it needs to achieve its objectives.

6.3 The management committee has the right to make by-laws for proper management, including procedure for application, approval and termination of membership.

6.4 The Organisation will decide on the powers and function of office bearers.

6.5 To permit visitors to use the Organisation’s facilities charging them fees if considered appropriate.

6.6 To establish other income producing entities to support the activities of the Organisation.

6.7 The organization may not belong to or support any political organization. However, it may work alongside any democratically elected politician or political party to accomplish its objectives.

6.8 All directors, members and staff must at all times abide and adhere to the Core Values of the organization. Any person who contravenes by word or conduct these Core Values shall be asked to leave the organization.


7. MEETINGS AND PROCEDURES OF THE COMMITTEE

7.1 The management committee must hold at least two ordinary meetings each year.

7.2 The chairperson, or two members of the committee, can call a special meeting if they want to. But they must let the other management committee members know the date of the proposed meeting not less than 14 days before it is due to take place. They must also tell the other members of the committee which issues will be discussed at the meeting. If, however, one of the matters to be discussed is to appoint a new management committee member, then those calling the meeting must give the other committee members not less than 30 days notice.

7.3 The chairperson of the Organisation shall act as the chairperson of the management committee. If the chairperson does not attend a meeting, then members of the committee who are present choose which one of them will chair that meeting. This must be done before the meeting starts.

7.4 There shall be a quorum whenever such a meeting is held.

7.5 When necessary, the management committee will vote on issues. If the votes are equal on an issue, then the chairperson has either a second or a deciding vote.

7.6 Minutes of all meetings must be kept safely and always be on hand for members to consult.

7.7 If the management committee thinks it is necessary, then it can decide to set up one or more sub-committees. It may decide to do this to get some work done quickly. Or it may want a sub-committee to do an inquiry, for example. There must be at least three people on a sub-committee, which must report back to the management committee on its activities. It should do report backs regularly.


8. ANNUAL GENERAL MEETINGS

8.1 The annual general meeting must be held once every year, within five months from the end of the Organisation’s financial year. The Organisation should deal with the following business, amongst others, at its annual general meeting:

• Agree to the items to be discussed on the agenda.

• Record those in attendance and those who have sent apologies because they cannot attend.

• Read and confirm the previous meeting’s minutes with matters arising.

• Chairperson’s report.

• Treasurer’s report.

• Changes to the constitution that members may want to make.

• Elect new office bearers.

• General.

• Close the meeting.


9. FINANCE

9.1 An accounting officer shall be appointed at the annual general meeting. His or her duty is to audit and check on the finances of the Organisation. Any casual vacancy to assist this function will be filled by a decision of the management committee.

9.2 The Treasurer’s job is to control the day-to-day finances of the Organisation. The Treasurer shall arrange for all funds to be put into a bank account in the name of the Organisation. The Treasurer must also keep proper records of all the finances.

9.3 Whenever funds are taken out of the bank account, the chairperson and at least one other member of the Organisation must sign the withdrawal or cheque.

9.4 The financial year of the Organisation ends on 28 February.

9.5 The Organisation’s accounting records and reports must be ready and handed to the Director of Non-profit Organisations within six months after the financial year-end.

9.6 If the Organisation has funds that can be invested, the funds may only be invested with registered financial institutions. These institutions are listed in section 1 of the Financial Institutions (Investment of Funds) Act, 1984. Or the Organisation can get securities that are listed on a licensed stock exchange as set out in the Stock Exchange Control Act, 1985. The Organisation can go to different banks to seek advice on the best way to look after its funds.


10. CHANGES TO THE CONSTITUTION

10.1 The constitution can be changed by a resolution. The resolution has to be agreed upon and passed by not less than two thirds of the members who are at the annual general meeting or special general meeting. Members must vote at this meeting to change the constitution.

10.2 Two thirds of the members shall be present at a meeting (“the quorum”) before a decision to change the constitution is taken. Any annual general meeting may vote upon such a notion; if the details of the changes are set out in the notice referred to in 7.2.

10.3 A written notice must go out not less than fourteen (14) days before the meeting at which the changes to the constitution are going to be proposed. The notice must indicate the proposed changes to the constitution that will be discussed at the meeting.

10.4 No amendments may be made which would have the effect of making the Organisation cease to exist.


11. DISSOLUTION

11.1 The Organisation may close down if at least two-thirds of the members present and voting at a meeting convened for the purpose of considering such matter, are in favour of closing it down.

11.2 When the Organisation closes down it has to pay off all its debts. After doing this, if there is property or money left over it should not be paid, or given to members of the Organisation. It should be given in some way to another non-profit Organisation that has similar objectives. The Organisation’s general meeting can decide what Organisation this should be.


12. CORE VALUES OF THE ORGANISATION

12.1 The Organization is not “anti” any political party.

12.2 The Organization is not “anti” ANYTHING or ANYONE.

12.3 The Organization is pro Sobriety & Success. That’s very important to understand.

12.4 The Organization will never hold or attend a march that is “anti” anything, but it can attend and hold pro positive marches.

12.5 The Organization is peaceful and non-violent.

12.6 The Organization does not discriminate against anyone regardless of sex, race, religion, culture or sexual orientation.

12.7 The Organization is not waging a war against anything or anyone. It is however, using passive aggressive methods to achieve a reasonable vision. These methods include peaceful protest marches and petitions.

12.8 The Organization wants to work with Government and companies who sell addictive products to achieve the AAC’s goals mentioned in this document.


13. ADOPTION OF THE CONSTITUTION

This constitution was approved and accepted by members of THE A.A.C. at a special meeting held on 28th of March 2008.